Project Coordinator

About the Opportunity

Lerch Bates is seeking a Project Coordinator to support project delivery, proposal development, contract administration, and operational activities for our Architectural Design team. This role plays a critical part in keeping projects organized, supporting consultants and project managers, maintaining client documentation, and ensuring the successful coordination of project activities from proposal through completion.

As a Project Coordinator, you will collaborate with consultants, managers, clients, and internal support teams to prepare project documents, manage contracts, coordinate project records, and support business operations. This position is ideal for a highly organized professional who enjoys working in a fast-paced environment, managing multiple priorities, and contributing to the success of technical consulting and design projects.

If you are detail-oriented, proactive, and enjoy supporting teams through exceptional organization and communication, we encourage you to apply.

About Lerch Bates

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.

Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.

We are 100% employee-owned through our ESOP, which fosters an ownership mindset and accountability in everything we do. At Lerch Bates, your expertise matters, your voice carries weight, and your work directly contributes to our shared success as OneLB.

Responsibilities

• Support the preparation and submission of RFPs, RFQs, RFIs, proposals, and qualification packages
• Assist with proposal development, document formatting, editing, and production using Word, Excel, PowerPoint, and InDesign
• Track project progress and maintain project information within Deltek and other project management systems
• Create project presentations, marketing collateral, and client-facing documents
• Assist consultants and project managers with specifications, reports, templates, and technical documentation

About You

What You’ll Bring

• High school diploma required; associate degree, bachelor's degree, or additional college coursework preferred
• 2+ years of experience in project coordination, administrative support, project administration, proposal coordination, consulting, architecture, engineering, construction, or related fields
• Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously
• Excellent attention to detail and commitment to producing accurate, high-quality work

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 9 paid holidays
• 401(k) with employer match
• Employee Stock Ownership Program (ESOP)
• Paid parental leave
• Professional development and tuition reimbursement
• Performance-based incentives and bonuses
• Employee assistance and wellness programs

About Company

Core Values

Ownership

Community

Integrity

Respect

Optimism

Working Environment

This position is primarily performed in a professional office environment and requires regular interaction with employees, clients, vendors, and visitors. The role involves supporting daily office operations, coordinating administrative activities, and managing multiple priorities in a fast-paced setting.

Physical Demands

While performing the duties of this position, an employee is regularly required to sit; talk or hear, in meetings, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is regularly required to walk and stand.

Mental Demands

While performing the duties of this position, an employee is are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new skills and information rapidly; perform highly detailed work on multiple, concurrent tasks with frequently changing deadlines and interruptions; and interact with LB Executives, Project Managers and Administrative Assistants as well as clients, members of governmental agencies, professional and community organizations and committees, the media and the public.

Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.