Project Coordinator – LAND 4140 Capability Development

Project Coordinator – LAND 4140 Capability Development Azooa is preparing a response and seeking a suitably qualified Project Coordinator to support the Department of Defence’s LAND 4140 Development Team. This opportunity suits a contractor with strong coordination, governance support, information management and stakeholder engagement skills. ENGAGEMENT DETAILS Client: Department of Defence, Land Capability Division. RFQ reference: LCD-26-0047 — L4140 Capability Development Support. Location: Russell Offices, Russell, ACT. Engagement: Professional Contractor, Work Level 1. Commitment: One full-time resource, 40 hours per week, eight hours per day excluding lunch, and 220 days per year. Proposed term: 1 January to 31 December 2027. Extensions: Two possible 12-month extensions, at Defence’s discretion and subject to funding, ongoing requirements and performance. Security clearance: Minimum NV1, held before commencement and maintained throughout the engagement. Working arrangements: Attendance at Commonwealth premises may be required throughout the engagement. Any flexible arrangements will be determined after award; remote or hybrid work is not guaranteed. ABOUT THE OPPORTUNITY The LC4ISREW Program supports Army Headquarters in exercising Chief of Army’s Capability Operator responsibilities. Through LAND 4140, the Land C4 Development Team supports the continual modernisation of Army’s Command, Control, Communications and Computing capabilities. The team develops capability needs, coordinates risk reduction activities and engages stakeholders to inform future acquisition and sustainment activities. Reporting to SO1 LC4 Development, you will help coordinate concurrent capability development activities, maintain reliable information and records, and support governance processes and stakeholder responses. Reporting relationships may evolve with program priorities. KEY RESPONSIBILITIES Coordinate correspondence, information flows, shared repositories and records across the LAND 4140 Development Team. Manage stakeholder tasking and returns, consolidating inputs into governance documentation, briefing materials and decision-support products. Maintain task trackers, action registers and reporting through approved Defence systems. Support working groups, boards, committees and governance forums, including agendas, attendance, briefing packs, minutes and action follow-up. Support the development, coordination and management of Defence Capability Lifecycle artefacts and associated governance documentation. Maintain controlled records and document repositories to support auditability, knowledge management and information management compliance. Prepare status updates, action reports, risk assessments, briefing materials and meeting inputs. Participate in weekly team meetings, monthly project and program governance meetings, and relevant risk, assurance, security, workforce, stakeholder, audit and compliance forums. Chair governance meetings, prepare executive briefs, present project updates, support Gate Reviews and provide advice to senior Defence leadership and Commonwealth officials where required. Support audits, assurance activities, workforce coordination, business management and routine administration. Provide coordination support to other LC4ISREW functional areas and undertake related tasks as directed. Maintain monthly timesheets and provide requested status updates and contract performance reporting inputs. Document decisions, processes, procedures, risks, issues and lessons learned. Support knowledge transfer through collaboration, guidance, mentoring, training, briefings and walkthroughs. Provide editable work products progressively through Defence-approved systems and complete a comprehensive handover, including a final handover report. ESSENTIAL SKILLS AND EXPERIENCE Excellent knowledge of Microsoft Office applications, information management systems and collaboration tools. Strong organisational, coordination and information management skills. Strong written and verbal communication skills. Demonstrated ability to coordinate multiple tasks and stakeholders concurrently. Experience supporting governance activities, committees, boards or project teams. Experience managing records, correspondence and document control processes. DESIRABLE SKILLS AND EXPERIENCE Experience working in Defence or Government environments. Experience supporting Defence ICT, capability development or acquisition activities. Knowledge of Defence governance processes, committee structures and stakeholder coordination. Experience using Defence collaboration and records management systems. Knowledge of the One Defence Capability System, Defence capability development processes, or Defence records and information management practices. Experience or interest in capability development, program management, systems engineering, business management or information management. No specific software platform is prescribed. Commonwealth and Defence-approved systems will be used as directed. SECURITY AND ENGAGEMENT REQUIREMENTS The successful contractor must complete clearance and identity verification, Defence access and ICT onboarding, mandatory training and security briefings, and comply with applicable Defence security, privacy and information management requirements. A Personnel Integrity Declaration and relevant confidentiality, security, privacy, intellectual property and conflict-of-interest documentation are required. Relevant Defence service, post-separation obligations, conflicts and suitability matters must be disclosed through the appropriate confidential process. Defence information must be protected using approved systems, with security incidents reported promptly. Offshore access, processing, transmission or storage requires prior written approval. The RFQ prohibits the use of AI systems in delivering the services. This is a time-and-materials engagement, with deliverables and timeframes agreed at commencement. Governance attendance and preparation are included in the contracted daily rate. Approved official travel may be required. Travel time is not billable unless expressly approved, and normal commuting is not reimbursable. Work outside agreed standard hours requires prior written approval. Defence may interview candidates before engagement. ABOUT AZOOA Azooa supports suitable candidates with CV tailoring, supporting examples, rate discussions and submission preparation for this Defence opportunity.