Project Coordinator – (Administrative Support)

About the Job Partner Engineering and Science, Inc. is seeking a detail-oriented Project Coordinator to provide administrative and document management support to Relationship Managers, Directors, and Project Managers. The role involves preparing and formatting reports, maintaining digital files, processing large volumes of information, and coordinating administrative tasks to support efficient project delivery. The ideal candidate is highly organized, comfortable working with multiple digital systems, and capable of maintaining accuracy in a fast-paced, high-volume environment. Strong communication skills, technical proficiency, and exceptional attention to detail are essential for success. Key Responsibilities Prepare, edit, modify, and reformat reports and other documents using Microsoft Office applications. Perform data entry and manage large volumes of information with speed and accuracy. Copy, organize, and transfer content across document templates and formats while maintaining consistency. Review reports and documents for accuracy, including addresses, project numbers, dates, formatting, and other relevant details. Rename, organize, and maintain digital files on company servers and shared platforms, including FTP and SharePoint. Coordinate administrative tasks and support timely communication among project team members. Collaborate with Partner Associates to prepare engagement letters, templates, and supporting documentation. Manage a high volume of email communications while maintaining professionalism and accuracy. Edit, combine, and reformat PDF documents as required. Use File Explorer and other digital tools to locate, organize, and manage electronic files efficiently. Support Relationship Managers, Directors, and Project Managers with day-to-day administrative and project coordination needs. Work overtime, including weekends, when required during periods of peak workload. Qualifications High school diploma or equivalent required; an associate's or bachelor's degree is preferred. At least two years of experience in an administrative, document production, or project coordination role. Demonstrated experience managing large volumes of electronic documents and maintaining organized digital filing systems. Strong proficiency in Microsoft Office applications and document formatting. Experience editing, combining, and reformatting PDF files. Excellent attention to detail and the ability to identify inconsistencies in documents. Strong organizational and time management skills, with the ability to prioritize competing tasks. Technical aptitude and the ability to learn and navigate multiple software systems efficiently. Strong written and verbal communication skills in English. Ability to work independently and collaboratively with remote or in-office teams. Experience in construction, engineering, or professional services is an advantage. Work Schedule and Environment Employment Type: Full-time. Work Arrangement: In-office, according to the detailed job description. Work Location: The listing identifies Phoenix, Arizona, but the employer states that the position is in-office and that relocation does not apply. Candidates should confirm the exact worksite before applying. Work Requirements: Frequent computer use, document review, and repetitive administrative tasks throughout the workday. Schedule Flexibility: Overtime, including weekends, may be required during peak workload periods. Candidates must be able to read, write, speak, and understand English, communicate clearly in person and over the telephone, and perform the visual and physical tasks required for the role. Compensation and Benefits Hourly Pay: $20–$21 per hour. Potential eligibility for a discretionary incentive bonus based on individual and organizational performance. Health insurance. Dental and vision insurance. Vacation and sick time. 401(k) retirement plan with company matching. Compensation decisions may consider skills, experience, training, certifications, and other business requirements. The published pay range may vary depending on the applicable geographic location. About the Company Partner Engineering and Science, Inc. provides engineering, environmental, energy consulting, and design services across the Americas, Europe, and other regions. The company serves the commercial real estate industry and has more than 1,600 professionals across 40 or more offices. Its workplace values include connection, compassion, curiosity, collaboration, and delivering exceptional experiences for clients and colleagues. Equal Employment Opportunity Partner Engineering and Science, Inc. is an equal opportunity employer committed to maintaining a workplace free from harassment, discrimination, and retaliation. The company considers applicants fairly without discrimination based on legally protected characteristics and statuses. The company also provides applicants with information about the personal data collected during the employment application process and their rights under applicable federal, state, and local employment laws.