Project Coordinator (Non-Connected Civil)

Description POSITION STATEMENT The Project Coordinator supports the Project Manager as the central control point for records, actions and evidence on non-connected fibre and CAPEX maintenance projects. The role covers the project from the approved executable project through permissions, costing, kick-off, civil build, DIT and optical handover, and close-out. Survey and planning are out of scope. The Project Manager keeps delivery accountability. Key Responsibilities Permissions, Wayleave & Executable Readiness Coordination Verify the approved executable pack, BL1, wayleave pack, landlord approvals and permit records are complete, correct and filed against the right project, and coordinate their hand-off between the Project Manager, Permissions/Wayleaves, ILO and contractor. Escalate missing documents, outstanding permission evidence, access dependencies and discrepancies to the Project Manager. Kick-Off, Scheduling & Stakeholder Administration Coordinate kick-off readiness and meetings with stakeholders; issue invitations and agendas and maintain attendance, minutes, decisions and action registers. Track kick-off actions to closure, reflect confirmed requirements in DFA and BMCT Quickbase, and escalate delays that threaten the OLA or committed delivery dates. Financial Administration Coordinate costing requests, quantities and rate-card information for Project Manager review, and issue LOAs per approved processes and delegated approvals. Request, track and record customer and supplier POs, amendments and commercial references, keeping an auditable record of quotes, approvals, variations, actuals and invoices. Contractor Documentation & Readiness Control Compile and issue contractor project files, and track acceptance, H&S submissions, SWMS/HIRA, access information and other readiness prerequisites before mobilisation. Validate returned files for completeness, version control and project referencing; refer documentation gaps and concerns to the Project Manager and communicate document standards to contractors. Project Close-Out Control Receive and validate CAC packs for completeness, references, signatures, dates and evidence, and chase missing SPPE, DIT, as-built, redline, wayleave sign-off, photograph and quantity records. Upload approved completion and close-out documents to DFA and BMCT systems within the required turnaround. Maintain an exception list and support prompt closure to prevent CAC, as-built, WIP and completed-not-invoiced backlogs. Invoice Processing, Statements & Reconciliation Compile and upload customer and supplier invoice packs, verify supporting documents, and follow up workflow actions within cut-off dates. Request contractor statements and reconcile projects, POs, invoices and payment status. Return incomplete submissions, keep a discrepancy register, and support payment requests only when records are complete. Data Integrity, Reporting & OLA Support Keep DFA Quickbase, BMCT Quickbase and trackers current and consistent; produce or support OLA/MTTI, milestone, forecast, invoice-status and exception reports. Monitor turnaround from executable release to kick-off and flag risk before targets are missed. REPORTING TO: Project Manager BEHAVIOURAL COMPETENCIES Accuracy Quality focused Good Communication Teamwork Dutifulness Organisation Ability to handle pressure Requirements SKILLS & KNOWLEDGE Knowledge and understanding of the telecommunications industry Basic financial understanding Computer literacy Adhere to company policies and procedures In depth understanding of the following: fast reporter, otdr, olts, pmd, and cd Testing Qualifications & Experience Grade 12 Project administration / project management qualification an advantage Min 2 years project experience Previous experience working in a telecommunication company would be advantageous. Work Level Skilled Job Type Permanent Salary Market Related EE Position Yes Location Bryanston