Project Coordinator

About the Opportunity

The Project Coordinator supports the design and project management teams to oversees the execution of interior design projects from post-design handover to completion, ensuring projects are delivered on time, within budget, and to quality standards.

Responsibilities

• Project Handover & Planning
  • Receive project handover from Interior Designer (ID)
  • Review construction drawings, scope, and client requirements
  • Create project timeline, milestones, and work schedule
  • Identify risks and potential site constraints early
• Client & Site Coordination
  • Conduct site briefings with clients before work starts
  • Be the main point of contact during renovation phase
  • Manage client expectations and update progress regularly
  • Handle feedback, concerns, and issue resolution
• Contractor & Vendor Management
  • Coordinate with contractors, subcontractors, and suppliers
  • Ensure all works follow drawings and specifications
  • Monitor workmanship quality and site safety
  • Manage deliveries, materials, and installation schedules
• Site Supervision
  • Conduct regular site inspections
  • Track progress vs timeline
  • Ensure compliance with design intent and technical drawings
  • Identify and resolve on-site issues quickly
• Budget & Variation Order (VO) Management
  • Track project costs and ensure budget control
  • Prepare and manage Variation Orders (VOs) during project stage
  • Get client approval for any changes before execution
• Timeline & Progress Tracking
  • Ensure project milestones are met
  • Flag delays early and propose solutions
  • Coordinate multiple trades to avoid clashes
• Project Completion & Handover
  • Conduct final inspections (defects check)
  • Ensure all works are completed to standard
  • Arrange final client walkthrough
  • Coordinate rectifications and touch-ups

About You

Experience in interior design / renovation project management preferred
Strong understanding of construction drawings & materials
Excellent coordination & problem-solving skills
Ability to manage multiple projects simultaneously
Strong communication (clients + contractors)
Detail-oriented and highly organised

Eligibility

KPIs (What success looks like)
Projects completed on time & within budget
Minimal defects / rework
Client satisfaction (smooth experience)
Efficient handling of VOs
Strong site coordination (low delays/issues)