Project Coordinator

Description This is a Full time role for a Project Coordinator based in Poland. We are seeking a highly organized and proactive professional to support large-scale transformation and tender projects within an international and cross-functional environment. The ideal candidate will play a key role in ensuring smooth project operations, structured governance, stakeholder coordination, reporting, and administrative support throughout the project lifecycle. The candidate should be detail-oriented, comfortable working with data and Microsoft tools, and confident collaborating with multiple teams across different geographies. Key Responsibilities Include: Project Administration & Meeting Management Manage end-to-end meeting coordination, including invitations, agendas, and supporting materials Prepare accurate and detailed Minutes of Meetings (MoM), capturing action items, owners, deadlines, and decisions Track and follow up on action points to ensure timely completion and accountability Maintain project documentation, shared folders, governance records, and structured file management Presentation & Reporting Support Support preparation of high-quality presentations for governance meetings, workshops, and leadership updates Create and maintain structured PowerPoint presentations, dashboards, and reporting materials Consolidate inputs from multiple stakeholders into clear summaries and visual formats Data Evaluation & Insights Support data collection, consolidation, tracking, and basic analysis for project reporting and decision-making Maintain project trackers, metrics, dashboards, and reporting tools using Excel Identify inconsistencies, gaps, or missing information and coordinate corrective actions Tender Journey & Transformation Support Support transformation initiatives, governance activities, workshops, and operational follow-ups Coordinate templates, checklists, documentation, and stakeholder communication activities Ensure transparency and collaboration by maintaining updated tools, logs, and deliverables General Project Coordination Act as a central point of contact for project coordination and administrative support activities Support recurring governance reviews, reporting cycles, and cross-functional alignment Manage ad hoc administrative tasks and project coordination requirements with professionalism and flexibility Requirements Technical Skills Strong proficiency in Microsoft Outlook, including calendar and meeting management Excellent command of Microsoft Teams, collaboration tools, and shared workspace management Advanced skills in Microsoft Excel, including data organization, formulas, trackers, and dashboards Strong PowerPoint skills with the ability to create professional and structured presentations Ability to work with project collaboration tools such as SharePoint, OneNote, Planner, and related platforms Fluent English communication skills Experience Prior experience in Project Coordination, PMO, Administrative Support, or similar roles Experience working in cross-functional and multinational environments Experience supporting governance structures, reporting frameworks, or transformation initiatives is preferred Soft Skills Highly organized and detail-oriented with the ability to manage multiple priorities Strong ownership mindset with the ability to follow through on commitments Excellent communication and stakeholder collaboration skills Proactive, adaptable, and capable of working effectively under pressure Location: Poland Employment Type: Contractual Candidates must already hold a valid Poland work visa or authorization to work in Poland.