Project Coordinator

About Air Apps At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide . Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the glob e. Join us on this journey to redefine resource management and change lives along the w ay. This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation effo rts. The Role As a Project Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to th e CEO. Responsib ilities Coordinate and monitor daily operationa l tasks.Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of pr ecision.Ensure timely follow-ups, task closures, and status updates.Organize and maintain documentation, dashboards, and wo rkflows.Assist in preparing reports, dashboards, and presentations for internal stake holders.Flag potential blockers or delays and communicate proactively to resolve issues.Identify opportunities to streamline operations or improve coordination pr ocesses. Req uirements Around 2–4 years of experience in an operations, coordination, or administrative sup port role.Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and report ing tools.Strong organizational skills with the ability to manage multiple moving parts across differ ent teams.Excellent verbal and written communicati on skills.Proactive, resourceful, and detail-oriented mindset with a team-first attitude. What benefits d o we offer? Apple hardware ecosyst em for work. Annual BonusTop-tier Health and Life Insurance for pe ace of mind.Transportation Budget to support your co mmute needs.Coverflex benefits package for meal allowances, well-bein g, and more.Childc are support.Air Conference - an opportunity to meet the team, collaborate, and gr ow together.Pension Fund to support your long-term financi al planning.Urban Sports Club membership to keep you active.Meals 100% free at the hub. Diversity &a mp; Inclusion At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences mak e us stronger. Applica tion Disclaimer At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated a ssistance. Any u Compensation Ra nge: $80K - $100K