Project Coordinator

The Company Dynamic Resources is the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics & visual campaigns, and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8,500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers. We have 6 offices around the globe: Dublin, London, Tokyo, New York, Atlanta, and Portland. Role Summary To assist the Dynamic Installations team with the delivery of a variety of projects and programmes, ranging from graphic installations, window displays, fixture & furniture installs, pop-ups and shop-in-shops. Under the guidance of the project management team, to assist in ensuring projects are delivered on time, to the required quality and within the established budget. To undertake various support activities, project administration, and some ownership of small projects. Key Duties and Responsibilities Manage live projects and on-site project teams nationally and internationally (occasional out of hours work may be required in line with project needs) Obtain and analyse quotations / tenders to achieve project budget Have an awareness of margins required for projects Assist with document creation and reporting (e.g. letters of appointment, proposals, scope of works, contracts, programmes, minutes of meetings, drawings, H&S records, RAMS and statements of completion) Begin to know the clients and to highlight project issues and complaints through appropriate channels and in a timely fashion Begin seeking to drive business with new and existing clients Maintain regular communication with contractors and suppliers, and evaluate and feedback when required Skills, Behaviours & Experience Business and operational behaviours Possesses strong organisational & time-management skills Adaptable and flexible; able to manage multiple tasks/projects simultaneously within a fast-paced retail environment Energetic and proactive; able to grasp new ideas Possesses an enthusiastic attitude and a continuous improvement approach to work A brand ambassador that always represents the business in a professional manner Disciplined, hardworking and resilient; able to perform effectively under pressure Demonstrates commercial acumen in everyday transactions Where required will be able to cover out of hours projects People skills Possesses great written and verbal communication skills Able to work as part of a team, contributing new ideas where necessary Able to listen, evaluate, and provide constructive feedback to team and colleagues where required IT & Systems MS Office 365 (Word, Excel, PowerPoint, Outlook) Adobe PDF MS collaboration tools (Teams, SharePoint, One drive) – an advantage MS Project – an advantage CAD software – an advantage Education & Experience Background in the Construction industry, Project Management, Architecture / Design, or Event Management – an advantage Experience working in or for retail brands – a distinct advantage Experience working in a team on projects – a distinct advantage Fluency in English and at least one other language – a distinct advantage Ability to read, understand and annotate architectural and technical drawings – an advantage Understanding of H&S regulations – an advantage H&S training / Certification (e.g. CSCS) – an advantage Some experience in using online tools for PM management – an advantage Experience of managing contractors/suppliers both on and off site – an advantage Experience of procurement and budgeting – an advantage