Project Coordinator – I.T.

About the Opportunity

The Arizona Department of Administration (ADOA) Enterprise Resource Planning (ERP) Division is seeking a motivated and detail-oriented I.T. Project Coordinator to play a key role in supporting successful project execution. In this position, you will work closely with project managers to track progress, drive action items to completion, and maintain vital project documentation and artifacts. Serving as a crucial liaison between business units and the ERP team, you will utilize your ability to work independently while delivering exceptional customer service to both internal and external stakeholders. If you are a proactive professional looking to help streamline operations and ensure seamless project delivery within state government, we encourage you to apply.

Responsibilities

• Status Reporting & Tracking: Collaborate across teams to gather, maintain, and report accurate project data for weekly and monthly status updates.
• Stakeholder Engagement: Facilitate strong relations among the ERP team, contractors, and agency customers through clear, effective communication tailored to diverse needs.
• Meeting & Schedule Management: Coordinate, attend, and manage project meeting schedules using strong organizational and prioritization skills.
• Customer Support & Service Delivery: Apply a customer-centric approach to address support requests, gather customer feedback, and continuously enhance service delivery.
• Project Documentation & Artifacts: Provide administrative support to internal and external stakeholders by maintaining and organizing key project documentation and artifacts.
• Process & Governance Documentation: Partner with team members to document operational processes, standard work procedures, and governance standards.
• Action Item Coordination: Work closely with cross-functional teams to track, coordinate, and drive all project action items to successful completion.

About You

Knowledge Of:

• Good working knowledge of project management principles, encompassing both theoretical concepts and practical applications.
• Experience with project management tools such as Smartsheet to build sheets, generate reports, and design dashboards for tracking key metrics.
• Expertise in implementing Lean methodologies, tools, and core principles.

Skills In:

• Providing outstanding support and customer service to both internal and external stakeholders.
• Demonstrating strong analytical capabilities and an innovative approach to problem-solving.
• Exhibiting superior communication, listening, and interpersonal skills in both written and verbal forms.

Ability To:

• Capable of effectively prioritizing and executing tasks under pressure.
• Highly self-motivated and independently driven.
• Adept at creating clear, consistent, and unambiguous documentation for processes and templates.
• Skilled at finding simple solutions to complex problems.
• Demonstrated ability to balance, prioritize and organize multiple tasks.

Eligibility

Selective Preference(s): Prior experience in project coordination (or equivalent experience)

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

About Company

The Arizona Department of Administration offers a comprehensive benefits package and strives for a work culture that affords employees flexibility, autonomy, and trust. By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Contact Us

If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.